Overview

PROMEDIA SPACE is a closed-source, access-controlled internal web application built for Promedia's logistics operations. It shows how full the pallet staging area is right now. Every staging slot in the warehouse is a slot on screen, so anyone can see at a glance which orders are standing there, what still has to be picked and which deliveries are on their way.

Everyone sees the same live picture, and every change shows up on all screens within seconds. With PROMEDIA SPACE the team can:

• see the staging area live as a 3D model, together with every outbound order and inbound delivery
• preview any future day with Forecast
• create and edit orders, tick off the warehouse steps, set pickup dates and delete rows
• assign priorities and flag orders as problems
• work through tasks with checklists in the Task List
• log deliveries and mark them as stored
• manage capacity, bin counts and access tokens
• check goods against the delivery note in the Control Center
• keep unresolved cases with photos in the Issues Center
• run a board on the TV screen in the warehouse with Monitor Mode

What each person sees depends on their role, see Access Control.

Install it as an app

PROMEDIA SPACE runs in the browser, but it can also be installed as a standalone app on any device.

Getting Started

PROMEDIA SPACE runs in Chrome, Edge or Safari. Open it, enter your personal access token and press Enter. The browser remembers the token, so the next visit opens the dashboard straight away.

[!IMPORTANT] The token is your key to the app. Don't share it. If someone else may know it, generate a new one in the Users tab and delete the old one.

Features

Dashboard

The first screen after login. It updates itself, no reload needed.

The Inbound and Bin Usage lists sit below the Floor Plan.

Pallet Staging Capacity

The big number counts the pallets standing on the floor right now, out of all staging slots.

The first marker above the bar shows the current fill level, the pulsing second one where the floor ends up once everything open has arrived or been picked. If that goes over capacity, a warning shows how many slots are missing.

Floor Plan

On a computer the Floor Plan opens as a 3D model of the staging area. Every box is a pallet.

Picked orders and arrived deliveries keep their slots until they are picked up or stored, always with all of their pallets. Pending picks and expected deliveries fill the free slots and are the first to go when space runs out.

Drag to rotate, scroll or use the slider to zoom. The blue button in the control pad, or P, starts and stops the auto-rotation.

Hovering a pallet shows the order data, clicking it opens the full order card with notes. Every value in the card copies with a click. The pickup date is green when confirmed, orange when estimated and red for ASAP or overdue.

2D view. The 2D button shows the floor as a flat grid. The tile fill is the country, the thick border the shipment, and the label a customer code plus pallet number (CA · 3 is the third pallet of Customer A). Striped tiles are pending picks. Corner marks show progress: ✓ Controlled, ✓✓ Ordered, ★ Confirmed.

Forecast

Forecast previews the floor on any future day, in 3D and 2D. It is the quickest way to check whether a new order still fits. Pick a day in the calendar, step through days with the arrows next to the date, and return with Back to Live. Public holidays in NRW are marked red and named under the banner.

An order stays on the floor up to and including its pickup day. A delivery appears on its arrival day and counts as stored the day after.

Outbound

The Outbound card lists every active order, sorted by priority, then ASAP, then pickup date.

Maintainers see two extra marks: a red check when the pick list is printed and a yellow triangle when the order has an open task. A row pulsing yellow has an upcoming pickup but no printed pick list yet.

A dark P1, P2 and so on marks a priority, a red PROBLEM a problem flag.

Groupage. Orders for the same customer with the same forwarder and delivery date travel on one truck, up to 33 pallets. PROMEDIA SPACE groups them automatically: one color on the floor and one row in the list. Clicking that row opens the Groupage table with every order of the shipment.

Full lists. The icons in the card header open all orders (E) and the Outbound Overview with every column (T), CSV export and a 365-day History.

Priorities

Right-click an order in the Outbound list (long-press on touch), choose a free priority number and confirm.

All orders of a groupage share one priority. Once an order is set to Ordered, picked up or deleted, its priority disappears and every number behind it moves up by one. A number only moves up once no order holds it anymore, so it never shows up twice.

Problem Flags

Maintainers right-click an order's status badge, choose PROBLEM and enter a reason. The row turns grey, the badge turns red and the reason appears at the top of the order card. Clear problem in the same menu removes it. The flag does not change the pick order. Move to Issues Center turns the problem into a case in the Issues Center; after that the menu reads Open in Issues Center.

Task List

Checklists for customs, labeling and follow-ups, so nothing gets forgotten. Maintainers only. The red number on Tasks shows how many are open.

Each task has a type (EX1 for customs, otherwise General), an optional link to an order or delivery, a progress bar and a checklist of up to eight steps. Steps can be renamed, added, removed and reordered by drag. Mark done moves a task to Completed.

Saving an order creates some tasks automatically:

New open tasks are listed on top.

A linked order shows the yellow triangle until its task is done.

Inbound and Bin Usage

Inbound lists known deliveries: EXPECTED with a date, or ARRIVED once they occupy slots. On the arrival day they already get their slots from the morning on. Right-click (long-press) and Mark as Stored removes a delivery once it has been put away and moves it to the history.

The clock icon in the full Inbound list opens the History: every delivery stored in the last 365 days, with any problem it had, and Export CSV.

Waiting trucks. An arrived delivery that does not fit on the floor yet does not take any slots. In 3D it waits as a truck to the left of the hall, the oldest one next to the wall, with INBOUND and the pallet count on the trailer. Hovering over the truck shows the supplier, the date and the note that it unloads as soon as enough space is free. Once all of its pallets fit, the truck disappears and the pallets stand on the floor. In 2D the delivery shows see-through on the free slots instead.

Inbound problems. An arrived delivery can be flagged like an order: right-click (long-press) its status badge, choose PROBLEM and pick the type. Discrepancy takes an optional pallet difference such as −2, and the floor then shows only the pallets that are really there. Not arrived takes the delivery off the floor. Other keeps it as it is and needs a note. Maintainers and Warehouse Operators flag deliveries; everyone else sees the badge and the details in the delivery card. A flagged delivery offers Edit problem, Move to Issues Center and Clear problem.

Bin Usage shows today's occupied bins, the monthly average and the current week. Clicking the heading opens a yearly overview.

Maintenance Panel

M or Maintenance opens the data tables, for Maintainers and, restricted, Customer Service. Four tabs: Outbound, Inbound, Config and Users. In fullscreen the table zooms from 50 to 100 percent.

Outbound orders

Add Row (or N) adds an order. Rows save themselves as soon as they have all required fields: Customer, Forwarder, Colli and Delivered by or a pickup date. Incomplete rows wait so half-typed orders never reach the dashboard. Undo reverts up to ten steps, including a delete.

The checkboxes follow the order's path and save instantly:

Save Changes or closing the panel with an incomplete row stops at Not quite finished: it lists the missing fields per row, marks those cells red, and OK jumps to the first one. A row left incomplete for 15 minutes is cleaned up: a new row is discarded (Undo brings it back), an unfinished change to an existing order is reset.

Pickup date. PROMEDIA SPACE suggests it from country, order date and delivery date. A blue dot means the date still follows that suggestion. A date picked by hand stays as set, and a confirmed date is never changed automatically.

ASAP. Right-click Delivered by and choose Set ASAP. The pickup turns ASAP too until the order is confirmed.

Shipments. Right-clicking a customer name detaches an order from its shipment, reattaches it, or links it by hand to another order, showing the free pallets left on the truck. A colored line on the left joins the rows of one shipment.

History keeps picked-up orders for 365 days. The picked-up date starts orange and turns green once confirmed by hand. The blue arrow brings an order back into the table.

Customer Service can add rows, edit text fields and set priorities. Checkboxes, pickup dates and deleting are reserved for Maintainers.

Inbound deliveries

Supplier, pallet count and expected date, then Add. Today or earlier counts as ARRIVED, later as PENDING.

History in this tab lists the stored deliveries of the last 365 days. Maintainers bring one back with the blue arrow or delete it.

Config

Maintainers only: number of staging slots, total bins, and the daily bin usage log, including missed days.

Users

Maintainers only. There are no passwords: every access is a token with a role. Generate Token creates one and copies it to the clipboard. Deleting a token locks that person out immediately.

Control Center

The last check before goods leave: does the pallet match the delivery note in article, batch and quantity? The batch is what a recall is traced by.

The Control Center works with two devices on the same token, no pairing needed. The PC loads delivery notes exported from Business Central as XML (button or drag and drop) and forwards scans. The phone does the counting. A note dropped in the office is on every phone in the warehouse seconds later.

On the phone, each scan of a lot number finds its line on the delivery note. Quantities are counted, not scanned: pick a unit (pallet, layer, carton or single) and type the amount, with arithmetic such as 12x8x3-1. Cashier mode books one unit per scan. Pack sizes are learned per article and shared across devices. Assigned barcodes have their own list in the settings, like the article catalog. Every booking gives a tone and a flash at the screen edge.

Filing an inspection asks which outbound rows it belongs to, with matching rows preselected. A complete inspection ticks Printed, Picked and Control, an incomplete one only Printed and Picked. The order card then links to the final inspection, and an ⓘ next to the customer opens the shipment details from the delivery notes: packages, weights, destination and customer address.

Every inspection can be exported as a ZIP: Export next to Log on the PC, Export inspections in the phone settings. It holds an Excel workbook with one sheet for the inspections, one for every line with lot, expected and counted quantity, and one for every booking with time and barcode, plus a printable report per inspection with delivery notes, addresses, packages and weights. The ZIP is built in the browser, nothing extra is stored on the server.

Issues Center

Unresolved problems and complaints with photos, visible to everyone so they don't get forgotten. Maintainers create, edit and delete cases.

A case has a title, formatted text and up to 20 photos, compressed in the browser before upload. There is no "done" button: a solved case is deleted. Cases older than two years are removed automatically. Orders and deliveries flagged as a problem come in with one click through Move to Issues Center, with all details of the problem.

Monitor Mode

A fullscreen board for the TV screen in the warehouse hall, for the Warehouse Operator role on screens from 1024 pixels wide. Monitor in the header switches it on, and it stays on for that token after reloads.

The outbound board lists every open order in pick order. Orders of one groupage stand together, share their P badge and are joined by a bridge, so it is clear from across the hall that they leave on one truck.

The inbound board shows supplier, pallets and status. The two boards alternate. Each page holds 14 rows, longer lists turn pages every 10 seconds.

The header and mouse pointer hide themselves and come back for three seconds on any movement. F5 toggles browser fullscreen.

Warehouse Operator

The role for the warehouse floor: a read-only dashboard plus the actions that belong to the hall.

EN / DE switches the interface language, Monitor starts Monitor Mode, and the Control Center is available. A right-click (long-press) on an order offers Mark as Picked Up, which moves the order, or the whole groupage, to History and frees its slots. Arrived deliveries are marked with Mark as Stored.

On the Phone

Installed on the home screen, PROMEDIA SPACE opens full screen like an app. Safari shows a hint for it.

The layout is stacked, the header shows icons only, and a long-press replaces the right-click everywhere. The Control Center is built for the phone.

Theming

System, light or dark, switchable in the header. The choice is remembered and the 3D hall follows it.

Keyboard Shortcuts

Every shortcut is ignored while a text field has focus, and while a dialog is handling the key itself.

Dashboard

Maintenance Panel

Control Center, desk

Control Center, device

Issues Center

Access Control

PROMEDIA SPACE uses a token-based access model. There are no user accounts, passwords or registration. Tokens are issued by a Maintainer from the Users tab.

Changelog

2.0.0

• Maintainers get Warehouse for adjusting picks: upload Bin Contents, Warehouse Entries and the picks from Business Central and follow the suggestion for every pick line.
• All Maintainers share one Warehouse round, like the Control Center. Uploads, answers and finished picks reach everyone within seconds.
• The floor plan has a Full view for Maintainers: the whole hall in 3D with the pallets on the staging slots and the stock in the racks.
• For Maintainers, the shipment info also shows the order, its tasks and prepared e-mails to copy or open in Outlook.
• Maintainers get reminders for container, AWB and tracking numbers, the stock check on the phone and the PM COPILOT download.
• Help explains all of it for Maintainers.

1.3.4

• The Forwarder is now picked from a fixed list.

1.3.3

• Underlined customer names open the shipment info. The info icon is gone and the full outbound list is wider.
• A double click on the customer in the Outbound Overview opens the shipment info.
• After an update, a short tour shows what is new. It appears once per version.
• The user guides cover all changes since 1.3.0.

1.3.2

• The arrows above the capacity bar always move together with the bar.
• The Picked Up history shows how many days the pickup differed from the confirmed pickup date, for orders picked up from now on.
• Ticking Ordered asks whether the linked tasks are done while one is still open.
• The warning triangle opens the task list and highlights all open tasks of that order.
• Tasks of the same order stand together in the task list.
• A task moves to Completed once every check is ticked.
• New automatic tasks: lot changes for certain customers and import customs for Switzerland.
• Automatic tasks always name the forwarder of the order.
• Sending the invoice to the customs agent and requesting the EX1 is one check.
• Help in the footer opens the user guide.
• The iPhone install hint points at the share button.
• A partly controlled groupage opens the whole groupage.

1.3.1

• The header buttons are ordered Control Center, Tasks, Issues Center, Maintenance.
• The capacity warning fits on one line on iPhone 14 and iPhone 14 Pro Max.

1.3.0

• Inbounds that do not fit on the floor wait as trucks next to the hall in the 3D view.
• Orders of certain German customers get a transport booking task, and EXW in Forwarder becomes their logistics provider.
• New open tasks are listed on top of the task list.
• Assigned barcodes in the Control Center settings open on their own screen, like the catalog.
• The 3D view fits inside the floor plan card on small phones.

1.2.5

• Picked up on a linked order also marks its linked orders as picked up.
• The task list shows the oldest open task first and the oldest completed task last.
• The Control Center exports all completed inspections as a ZIP with an Excel workbook and one printable protocol per inspection.

1.2.2

• Delivered by can be cleared in the outbound table as long as a Pickup date is set. The Pickup date stays.
• The shipment info (ⓘ) shows numbers in German format, for example 1.000,00 kg. Clicking a weight copies only the number without kg.
• In the outbound table on the dashboard, a click on a row highlights the whole row in yellow. A second click removes the highlight.

1.2.1

• In the 3D view, the outbound and inbound lists show a plain color square without an outline next to each customer and supplier.

1.2.0

• New: inbounds can be labeled as a problem, just like outbounds (right click on the status, long press on touch devices). Choose Discrepancy (orange), Not arrived (violet) or Other, always with a free text field. A discrepancy can carry an optional pallet difference such as -2. Only arrived inbounds can be labeled. Not arrived inbounds leave the floor plan, and for a discrepancy the floor shows the pallets that were actually delivered.
• Problem outbounds and inbounds move to the Issues Center with one click, where photos and details can be added. Admins label outbounds and inbounds, Warehouse Operators inbounds only, and all other roles can see the problem but not change it.
• New arrangement of the 3D warehouse view: a customer's pallets always stand together, blocks fill without gaps, similar colors never stand next to each other, and the first ten customers get ten clearly different colors. Arrived deliveries that no longer fit show translucent and pulsing, and picked orders always keep their place.
• The outbound overview in Maintenance checks required fields before you leave it: Colli as a whole number with PAL or BOX, Forwarder, and Delivered by or Pickup date. A row left incomplete for 15 minutes is cleaned up automatically, and a discarded new row can be brought back with Undo.
• Marking a customer as picked up takes effect immediately. An inbound dated today counts as arrived from 7:00, and stored inbounds are kept in a history for 365 days. Tasks and Issues Center cases always show the current customer name.
• Bug fixes.

1.1.5

• Priority badges now show as P1, P2 and so on right next to the status badge instead of alternating with it.

1.1.4

• Minor bug fixes and an improved floor plan color scheme.

1.1.3

• Outbound rows with a filed Control Center inspection now show an ⓘ next to the customer name in the order popup, the groupage popup and the extended outbound view. It opens the shipment info from the delivery notes: pallets, net and gross weight, every delivery note, destination and customer address.
• Every value in the shipment info is copied to the clipboard with a click.

1.1.2

• Minor fixes.

1.1.1

• Priority levels are no longer capped at 3, any number can be assigned.

1.1.0

• Minor bug fixes.